UTS ePRESS Statement on Publication Ethics and Transparency

UTS ePRESS strives to achieve the highest standards in publication ethics, recognising that an important tenant of ethical publication is transparency of all process and decision-making to readers, authors, reviewers and other stakeholders.

UTS ePRESS is a publisher member of the Committee on Publication Ethics (COPE). We utilise the COPE Code of Conduct for Journal Publishers and the Principles of Transparency and Best Practice in Scholarly Publishing to set standards for our ethical behaviour as a publisher, and encourage our editors to follow the COPE Code of Conduct and Best Practice Guidelines for Journal Editors. Our journals are indexed with, and we are publisher members of, the Directory of Open Access Journals, further marking our commitment to rigorous standards in scholarly and open access publishing.

Governance

UTS ePRESS publications are established with support of an appropriate governing body with recognised expertise in the discipline, area or field with which the publication is concerned.

The governing body is primarily responsible for approving staff in key roles, endorsing practices that enable efficient and ethical selection of works to be published, advising on strategies to improve the circulation and impact of the publication, and monitoring performance against strategic aims.

Further information about the governing body can be seen in Role of Editorial Board or Managing Committee.

Peer Review

All UTS ePRESS publications are peer reviewed by experts and scholars in the relevant field or discipline.

UTS ePRESS publications will generally use double blind peer review (two expert reviewers are used; both the reviewer and the author are anonymous). Exceptions may be made where this is not the accepted norm within the publication’s discipline or field of research and practice. The peer review process must be objective, fair and thorough.

UTS ePRESS journals will contain a clear statement of the peer review processes on the journal’s webpage, and clearly indicate within individual issues if any section or article deviates from these stated practices.

Peer reviewers must declare any potential conflict of interest and are expected to excuse themselves where a conflict occurs. Conflicts of interest include an overlap in roles between editor, reviewer and author.

Journal Editors are expected to consider conflicts of interest when a manuscript is submitted by a member of their editorial team or editorial advisory board. In such cases a co-editor or an external trusted expert will be asked to act as editor for that article and oversee the peer review process.

Plagiarism and Academic Misconduct

UTS ePRESS applies appropriate technology and assessment techniques to identify publication fraud and research misconduct in submitted works, such as plagiarism, citation manipulation and falsification of data or research.

iThenticate plagiarism screening software is now used on all submissions to UTS ePRESS prior to peer review. Strict peer review and editorial processes are in place to detect plagiarism or examples of academic misconduct.

Reviewers are required to report all suspected cases of academic misconduct to the publication editor or manager. Publication editors and managers are obliged to investigate and appropriately report all cases of suspected misconduct following the COPE Guidelines

Author Responsibilities

To publish with UTS ePRESS, authors must ensure their submitted material meets specific requirements for quality scholarly publications. These include:

  • That the work is their original work and has not been published elsewhere.
  • That any work within their submission which is not their own work is appropriately cited and, where necessary, that permission has been received to include that work in the material to be published.
  • disclosing any interests, funding or affiliations which may impact on the research findings and impartiality of the work.
  • In the case of shared or multiple authorship, correctly attributing the authors according to the significance or weighting of each author's contribution.

Authors should also understand the licence conditions that apply to their published work.

Further information can be seen under Information for Authors and Contributors

Conflicts of Interest

As a publisher we aim to remove potential conflicts of interest and expect our editors, authors and reviewers to also be alert to such issues. Such conflicts may arise from affiliations, funding arrangements or financial holdings that may raise concerns about potential bias in research findings or editorial decisions. In particular:

PUBLICATION EDITORS/MANAGERS WILL

  • ensure authors and reviewers report potential conflicts of interest which may influence, or be perceived to have influenced, their research findings and conclusions
  • have in place processes for dealing with submissions from themselves and other members of the editorial board
  • ensure no commercial, advertising or sponsorship arrangements exercise any influence over editorial decisions.

Where any potential conflict of interest exists publication editors and managers are required to act in accordance with the COPE Code of Conduct for Journal Editors, including ensuring declarations of interests are made clearly available with individual publications (journal articles).

MEMBERS OF EDITORIAL TEAMS/BOARDS WILL

  • declare any conflict of interest before accepting a positon on any editorial team or board,
  • at the time of article submission, declare their interest if they are seeking to publish their own work in a journal of which they are a member of the editorial team or board.

AUTHORS WILL

  • declare any potential conflicts of interest to Publication Editors/Managers upon submission of a manuscript.

REVIEWERS WILL

  • declare any potential conflicts of interest to Publication Editors/Managers prior to undertaking any review.

Retractions and Corrections

In the event an error or a case of academic misconduct is not detected until after publication a retraction or correction will be issued as soon as practicable.

CORRECTIONS

Authors and other interested parties are encouraged to report errors in the officially published version of UTS ePRESS articles. The Publication Editor or Manager will be responsible for adding an erratum to the article. The placement of the erratum will be at the discretion of the Publication Editor or Manager but should be prominent.

RETRACTIONS

Retractions will be issued in cases of academic misconduct, or in the case of major errors which mean a publication’s findings are not reliable. In this case the publication metadata will remain on the website with a retraction notice stating the reason for the retraction and its date.

Complaints Policy

We take seriously complaints or concerns about UTS ePRESS publications or the activities or information related to UTS ePRESS.

All concerns related to errors or suspicion of academic misconduct should be reported in the first instance to the Publication Editor or Manager who will follow the procedures outlined for Corrections above.

Authors who have concerns about the editorial or peer review process are encouraged to first discuss these issues with the Publication Editor or Manager.

In the event a satisfactory response is not received, complaints may be directed to the Editorial Board of the publication concerned, or submitted to UTS ePRESS.

Concerns about the legal status of UTS ePRESS publications, such as copyright, privacy or defamation should be submitted to UTS ePRESS.  

Open Access

As an open access scholarly publisher, all content published by UTS ePRESS is made freely available immediately upon publication.

All content published since 2014 is made available under Creative Commons licences. UTS ePRESS journals are uniformly available under the Creative Commons Attribution Licence (CC-BY), that provides for liberal re-use, including the right for authors to self-archive works on their personal or institutional webpages and repositories. UTS ePRESS books are available under a range of Creative Commons licences, depending on the content and nature of the material. In all cases the most permissive licence appropriate to the content is chosen. Our Copyright & Terms of Use provide further information.

While all digital content is free on our website, we may in some instances charge a fee for a printed version of a publication (via print on demand services) or for enhanced digital content.

Authors do not pay any fees or charges for their work to be submitted, considered or published with UTS ePRESS. In some instances we may negotiate with book authors or editors to charge for certain additional services (such as book and cover design) on a cost recovery basis. In such cases these fees will be discussed and agreed prior to signing a publication agreement.

UTS ePRESS retains copyright over the UTS ePRESS logo, all UTS ePRESS cover designs and all UTS ePRESS webpages. Permission must be sought from UTS ePRESS for reuse or communication of those features.